Dear Parents and Friends of the Lycée,

The Families of the Tokyo Lycée (FLT) are delighted to invite you to their traditional spring flea market, which will be held on Saturday, April 19th, from 10 am to 4 pm at the Lycée in the elementary school courtyard (5-57-37 Takinogawa).

For Visitors:

• Entry is free and open to all!
• Find some hidden gems at low prices and get some great deals.
• Share a friendly moment with the Lycée community.

For Exhibitors:

• Seller registration is full, and registrations are closed.

All funds raised will be donated entirely to the Lycée’s solidarity fund.

We are counting on your participation to make this flea market a success!

See you soon, The FLT Team

Dear parents,
You are warmly invited to come and see your children’s canteen on April 8th 2025.
The visit, co-organized by FLT-FAPEE and LFI Tokyo, will start at 11:30am and will be followed by a lunch until 1:00pm.

Four parents will be able to attend this event.
The cost of the meal remains the responsibility of the participants at the price of 1,000 yen for FLT members and 1500 yen for non-members.

If you are interested in this initiative, please register via Google Form at the following address: https://forms.gle/Dg6kRddHFnT3yeRB7

For security reasons, only registered parents will be allowed to enter the school.
We look forward to meeting you soon.

Sincerely yours,
FLT-Fapée Team

Dear parents,

We hope you and your children had a great third term! We have prepared a newsletter to keep you informed about recent events, key discussions, and upcoming deadlines.

📌 In this edition:

• A look back at the highlights of the third term,
• Key information and dates for upcoming projects,
• A provisional calendar for the 2025-2026 school year.

We hope you enjoy reading it, and as always, we remain available for any questions or comments you may have.

Wishing you all a wonderful holiday!

The FLT-Fapée Team

Written by attending parents: Caroline Després and Philippe Fritsch.
This is not an official report.

Agenda:

1. Approval of the minutes from the CSD meeting on November 6, 2024
2. School calendar 2025-2026
3. Miscellaneous questions

Attendees (8 people):
LFIT:     Anne-Laure CAMPELS – Principal,
Guillaume JUBLOT – Chief Education Advisor,
Jean-Idriss RAGOUVIN – Deputy Principal,
Mr. Dahmane – DAF
Parent representatives: Caroline Després and Philippe Fritsch (via video)
Student representatives: Marius Ritter and Maya
Teacher and administrative staff representatives: none

Meeting started at 4:10 PM.

1. Approval of the minutes from the CSD meeting on November 6, 2024

Unanimously approved.

2. School calendar 2025-2026

Validation process:
The proposed calendar is submitted for review to the teachers’ council, school council, CSD, and CVCL.
Then, the school board votes and the calendar is presented to the diplomatic post, IEN, and AEFE for validation. If rejected, it returns to the CE.

Must comply with AEFE guidelines.
Japanese holidays are integrated into vacations when possible.
36 weeks with alternating 7 weeks of classes / 2 weeks of vacation.
177 working days (aligned with Kyoto, which has already voted on its calendar)
School starts September 1st, teacher pre-entry August 29th (same as in France)
1 working holiday in September (as usual)
The teachers’ council wishes to have July 1st off and instead work on Monday, November 3rd (Japanese holiday). Proposal approved by the Primary school council.
Days in green are non-working Japanese holidays.

The CSD agrees with the teachers’ council and Primary school council to work on November 3rd instead of July 1st.

3. Miscellaneous questions

3-1. Report cards:
Could it be possible, as in other AEFE establishments, to include students’ extracurricular engagements on report cards under a category like “School life/Engagement/Community service” managed by Student Life?

Currently, only delegate/CSD/CVCL commitments are reported. Previously, community service hours were reported but were unverifiable and led to abuses.
Civic engagements are reported on Parcoursup (even those outside the school). For schools not on Parcoursup, engagements are communicated on a case by case basis (US/Japanese universities). For specific school changes, the school prepares a file.

3-2. Equipment:
When is the currently out-of-order basketball hoop on the secondary side scheduled for replacement?

Replacement of basketball hoops on the tennis court, comparing movable and fixed hoops. Fixed hoops were abandoned due to extensive work required (drilling courts). Quotes are being requested, but no specific replacement date.

3-3. Cheating in secondary school:
Cheating continues regularly in secondary school, even predominantly in some subjects, despite numerous reports from parents for at least a year. Cheat sheets in pencil cases, phones, and even computers used during tests. Thanks Google, ChatGPT, etc. Given the shift to continuous assessment for the baccalaureate from 1ere, would it be possible to enforce simple exam measures during tests from 2nde? For example, putting jackets, bags, and pencil cases at the back of the classroom. Keep only the necessary items on the desk – three pens/pencils + calculator if needed for scientific subjects.

The issue will be discussed again in the pedagogical council (mentioned in the past) to put belongings at the back of the classroom during tests. Difficult to do for every test. Active surveillance is the best option. When cheating is proven, sanctions are applicable.
The maximum sanction is taking a replacement exam instead of continuous assessment (the year’s grades are canceled and replaced by a single exam).
The sanction depends on the student’s file (disciplinary sanction noted in the student’s file: temporary exclusion, warning, etc.).
The scale of sanctions is roughly the same in all establishments, but there is no national rule.

3-4. Teacher absences:
Would it be possible, when teachers are absent, as is sometimes already done, for students to be given appropriate work on the course rather than being left to their own devices?

This can be done under certain conditions: if the teacher has left work and the absence was anticipated, an AED must be available to supervise the work (not normal study hall).
There are several work spaces available for students. If parents want middle/high school students to be systematically in study hall during their free time, the internal rules will need to be changed. For now, students are free during their free time.

3-5. School trips:
Are there any announced school trips to be studied in the Secondary Council?

• First international trip to Bangkok (chess) completed: everyone returned with a trophy.
• SIMUN in Singapore: slight budget overrun covered by a private grant, so the project will proceed.
• Ambassadors in the Making in KL: awaiting budget finalization.
• AS football in Bangkok: significant budget overrun (1M yen), group of 45 students, issue with airfare prices due to a holiday in Thailand.
• AS Basketball in Phnom Penh in May (still finalizing budget)
• Maths-in-jeans, Hanoi in April: budget overrun (to be budgeted) only 12-13 students so the school should be able to book tickets and reduce the price.
• Trip to Hiroshima: budget is below the limit so no problem.

Once again, we see that the 150,000 yen limit is very restrictive for projects abroad. Removing this cap for zone projects will be on the agenda for the next CA meeting.

Meeting ended at 4:55 PM

Prepared by the attending parents: Caroline Després, Jean-Bernard Dumerc, Célia Hughes, and Pierre-François Vilquin.
This document is not an official report.

Attendees:

• Administration: Mme Campels, M. Ragouvin, M. Teissonnière, M. Dahmane, M. Jublot
• Parent Representatives: Mme Hughes, Mme Després, M. Vilquin, M. Dumerc
• Student Representatives: Mlle Dimitroya, M. Ritter
• Advisory Members: M. Roussel, M. Joly, Mlle Lienard (CVLC)
• Number of Voters: 11 (quorum reached)

Academic Calendar 2025-2026

(This proposal is not yet validated by supervisory authorities; wait for official publication by LFITokyo.)

All representatives (parents, students, and staff) have expressed a preference not to have school on Wednesday, July 1, but instead to work on Monday, November 3 (a Japanese public holiday not included in the calendar calculation as it follows directly after the autumn break).

• The total number of school days remains unchanged (177), but two additional hours will be worked (903.5 hours instead of 901.5).
• Vote: Unanimous approval (For: 11 / Against: 0 / Abstention: 0).

Staffing Plan

• 127 teachers: 52 in primary, 75 in secondary
• 1 expatriate, 31 seconded from France, 95 local contracts
• Discussions are ongoing regarding increased needs in secondary education (larger student cohorts) and decreased needs in primary (lower enrollments).
• Final staffing decisions will be made in upcoming School Board (CA) meetings.

Various Questions

Publication of Meeting Minutes

Unlike other bodies (School Board Meeting, Assembly of Counselors, and Primary School Council), draft minutes of the LFIT School Council are not published—only the final, approved version is released. However, FLTs can publish their own summaries before the official version is available.

pHARe Anti-Bullying Program

• The pHARe program is functioning well in both primary and secondary.
• A parent information document is being prepared to explain what bullying is, resolution methods, etc. Once finalized, a preparatory meeting will be held with parents representative and families will be informed of the date for the visioconference presentation.
• A survey was conducted:
  • Sent to 766 students (282 in high school, 484 in primary)
  • 726 responses received (244 from high school, 422 from primary)
  • 13 students identified as at-risk across 12 classes.

4 of these students had given their names, but the situations were already known or didn’t constitute bullying. For the others, as no names were given, it is difficult to act and the school therefore remains vigilant.

In primary, paper surveys were proposed, asking students if they encountered certain situations, to the teachers of all 16 classes from CE2 to CM2. The results of 12 classes are available: 2% of answers are a 4 (very often), 4% are 3 (often), 17% are 2 (sometimes) and 76% are 1 (never). It was noted that the rate of 4s and 3s are markedly higher in the 3 CE2 classes that have answered than in CM1 and CM2; the teachers associate this to an incomplete understanding of the issues amongst the younger. The results suggest the likely absence of bullying, even if they can show difficulties in terms of school climate and of student well-being.

• Ambassador Program: 10 students of varied profiles have been recruited in the secondary to help with anti-bullying efforts. Their names will be provided to students and staff and training will be provided.
• Reminder: A red box (near the infirmary) and an email address (cellule-bien-etre@lfitokyo.org) are available for reporting any concerns about bullying (either suspected or verified).

School Psychologist

• The hire of a school psychologist will be discussed in the March or final School Board meeting of the academic year.
• Proposal: Temporarily hire an accredited psychologist from the consular list.

School Trip Policy for Non-LFI Tokyo Events

• Review pending in March or final School Board meeting.
• Key clarification: The request is not to increase trip budget limits but to exclude international competitions (where students represent LFI Tokyo) from LFI Tokyo’s travel policy and the related budget caps.

Kanji Learning Program

• The Japanese department’s kanji program will be published on the school’s website and included in the primary language brochure.
• The JLM program in secondary is defined for SIJ students (aligning with common-use kanji, 常用漢字). Other pathways are still being structured.

School Development Plan & AEFE Agreement

• Parents request that the school’s development plan and AEFE agreement be shared with the FLT board.
• AEFE legal team reviewing the request regarding parental access to the agreement.

Use of Sports Facilities

• Regular and recurring rentals to third parties are not permitted, only occasional use and without compensation.
• A tax study will determine feasibility of paid rentals.

Health Checks

• Full medical check-ups for CP and 6eme; dental check-ups for CM2 this year.
• Parents propose adding pediatrician and gynecologist contacts to the school’s medical resources list.

Civic Engagement

• High school students tutor middle schoolers. We thank the school for this initiative that allows some students to improve academically and others to serve the community.
• Proposal: Allow middle school students to volunteer in primary school (e.g., reading to younger students).

French Citizenship Day (JDC)

• JDC is no longer held abroad.
• French students abroad must request a deferral certificate from the French embassy to take national exams.
• Upon returning to France, they must register with the Perpignan CSNJ to complete their JDC.

Inclusive Education & AESH Scholarships

• AESH financial assistance is managed by the consulate.
• AEFE funding is based on hours worked (max 36 weeks).

CEFR & JLPT Equivalency

• Paris & Versailles academies recognize JLPT N1 as equivalent to CEFR C1/C2.
• Proposal: Discuss aligning LFI Tokyo’s Japanese program with JLPT equivalencies.

International Accreditations

• LFI Tokyo is not pursuing WASC, CIS, ACSI, NEASC, or Cognia accreditation.
• The French baccalaureate and AEFE certification are already recognized.

Questions from French Abroad Counselors

Support for Students with Special Educational Needs

• Current support:
  • AESH: 14 students
  • PPS: 18 students
  • PAP: 60 students
• Some AESH scholarships have not yet been disbursed.

School Dropout Prevention

• A monthly meeting between staff members (admin, CPE, nurse, special needs coordinator) helps identify and support at-risk students.

School Trips & Airline Tickets

• In the past, refundable/exchangeable tickets were available, but they are no longer offered due to high costs making trips unaffordable.

Student Rights & Responsibilities

• A one-time session on student rights in Japan was previously held, but no annual recurrence is planned at this time.
• This year’s focus: Screen addiction awareness program (based on student survey feedback).

Japanese Language Pathways

• SIJ (Japanese International Section) follows French Ministry guidelines.
• JLE (French curriculum Japanese learning) is established, but new JLM pathways need local adaptation.
• Parents request clarification of pedagogical objectives for non-linguistic subjects (DNL) in Japanese immersion programs.

Scholarship Platform (Scolaide)

• LFI Tokyo has not yet received information on access to Scolaide.
• Families must use their NUMIC number (not AEFE number) for registration.

This summary provides a concise yet comprehensive overview of the discussions and decisions made during the School Council meeting on January 22, 2025.

– end –